Summit Information
The Title V Stakeholder Summit was held on November 4th and 5th, 2009. Following are links to information about the summit and specific details on reimbursement.
Needs Recommendations
Ranked list of recommendations provided to the Texas Department of State Health Services during the Title V Stakeholder summit (November 4th and 5th, 2009).
Summit Agenda and Information Documents
Click here for the agenda and supporting documentation.
Transportation Reimbursement Details
If you need reimbursement for your travel, please read the guidelines below:
- Following State of Texas guidelines, PPRI will reimburse you for your total transportation costs up to a maximum of $450 if you submit your original receipts and boarding passes with our travel reimbursement form.
- Receipt of reimbursement from the State of Texas may take up to 60 days after you submit your travel reimbursement form and all documentation.
In order to be appropriately reimbursed for airfare, personal automobile mileage or rental car, please follow the instructions below:
- Air Fare:
Please use the Lowest Available Coach Fare for your travel to the summit location. All receipts must be retained and submitted including the actual electronic or hard copy of the ticket and boarding passes and any other receipts from the airline. Wyndham Gardens Hotel provides a complimentary shuttle between the airport and the hotel. PPRI will not reimburse you for any car rented at the airport for traveling to and from the summit venue.
- Personal Automobile Mileage:
Maximum reimbursement rate is $0.55 per mile with verified MapQuest search from your home or work address to venue according to the State of Texas travel guidelines.
The MapQuest round-trip travel distance search will take into account the following:
From: Address, City, State where travel began (Home or Work Address)
To: Wyndham Garden Hotel Conference Center
3401 South IH-35, Austin, TX 78741 - Rental Car:
Please use the Economical Car with lowest fee available for driving to the summit venue. Submit your original rental car receipt along with all gas receipts. Please note that Enterprise Rental Car has given discounted pricing for this summit. When renting from Enterprise, mention that the car is being used for a Texas A&M University project and provide them the code TX999. You will need to pay with your credit card to receive the Texas State Rate. Since this discount rate is available to you, PPRI will only reimburse you up to $34.00 per day for a rental car plus gas costs with the appropriate receipts.
- Parking:
Parking at the Wyndham Garden Hotel Conference Center in Austin, TX is complimentary. If it is necessary to park at your home airport to fly to Austin, please submit your original parking receipt along with all other receipts for transportation reimbursement.
- Local Public Bus or Taxi Cab:
Please retain and submit your original bus ticket receipt or taxi cab receipt showing the amount to be reimbursed.
- Additional Information:
Your e-mail address is required on the reimbursement form in order to be reimbursed. Processing of the travel voucher generates an e-mail requiring your response with an electronic signature. After this e-mail/electronic signature is received, your reimbursement voucher will be processed for payment and a check will be mailed directly to you.
Questions
If you have any questions about the summit, please contact us by calling 1-888-890-0089 (between 9:00 a.m. and 9:30 p.m. from Monday to Friday, 10:00 a.m. to 6:30 p.m. on Saturday and 1:00 p.m. to 9:30 p.m. on Sunday) or emailing at TitleV_Study@ppri.tamu.edu.